We are pleased to offer registration discounts and travel support to the following presenters attending the upcoming UKC 2025 conference in Atlanta, GA. To qualify, presenters must NOT have received financial support from any other organizations for their conference-related expenses. Please see details below. 

1. All oral/poster presenters receive up to $400 in travel support

2. Selected student, postdoc, and FIRE presenters receive additional lodging and meal support determined through an application review process.  

All presenters are eligible to receive registration discounts, as indicated in the chart above, up to $350 (Regular, Post-Doc, Graduate Students, and Regular in FIRE) or up to $250 (Undergraduate Students), including:

• Early online registration discounts $200 

• KSEA member discount $50

• KSEA member presenter discount $100 (except for Undergraduate Students) 

Note: A full refund is available only during the early registration period. No refunds or exchanges will be provided during regular or onsite registration. 

1. All Oral/Poster Presenters 

All presenters who do not receive financial support from other organizations are eligible to receive up to $400 in travel support. Please read the following instructions carefully to determine your eligibility and apply for reimbursement.

A. Travel Support Distance: Reimbursement for your travel is provided up to the maximum amount based on the one-way Google map distance from your home address to the UKC venue, as shown below:

B. Driving a Personal Vehicle: Reimbursement for driving a personal vehicle is calculated at $0.50 per mile one-way, up to the maximum amount indicated in the table above.

C. Covered Travel Expenses: The reimbursement amount covers all travel expenses (excluding hotel lodging and meals), including airfare, baggage fees, parking, subway, shuttle, taxi, Uber/Lyft, rental car, tolls, personal vehicle expenses, etc. Other costs such as hotel tips will NOT be reimbursed. 

Additional Notes:

1. Documented proof of travel with a payment method is required. Purchases made using personal mileage or points will NOT be reimbursed. 

2. An Individual who serves multiple roles must choose one role for reimbursement purposes.

3. KSEA membership should be current to receive any level of support.

4. You are not eligible if you receive any travel support from any other sources, including your affiliated institution.

5. Reimbursement requests must be submitted within 30 days after the email announcement providing instructions for travel reimbursement.

2. Selected Student, Postdoc, and FIRE Presenters

In addition to the travel support provided for all presenters, UKC 2025 provides additional lodging and meal support for up to 120 selected student/post-doc oral/poster presenters/FIRE professional presenters during the UKC 2025. When you receive an acceptance email from the UKC 2025, we will share the link to apply for financial support. This support is for a limited number of participants; please submit your paper as soon as possible to receive financial support from UKC2025.

Lodging Support Application

Applicant Eligibility

1. Be a graduate student, post-doc, or industry professional who presents at FIRE

2. Be an oral or poster presenter. (Technical or research papers must be submitted to a symposium but will still be eligible for support.)

3. Be a paid current KSEA member

4. Attend all 3 plenary sessions (Thursday, Friday, and Saturday)

5. Any missed attendance and presentation may result in partial or no travel reimbursement.

6. If you receive travel reimbursement from any institution, you are not eligible for UKC travel support.

7. FIRE Only: Only career or leadership topics are accepted into FIRE (all other topics will be rejected).

Application Process

1. The application email will be sent separately to student/post-doc oral/poster presenters. 

2. FIRE presenters should apply through the application form on the FIRE website.

3. The lodging support application and submission link will be distributed to eligible presenters by Monday, 6/9/2025.

4. Completed applications must be submitted via the provided link by Monday, 6/16/2025. 

5. Notifications will be sent to awardees by Monday, 6/23/2025. 

6. To receive the lodging support, hotel reservations must be made by Friday, 7/4/2025.

7. To secure your accommodation, you are advised to make your own hotel reservation in advance, which can be canceled after you are notified. 

Application Documents

1. Resume or CV (format is flexible and up to the applicant). Note: Your CV may be shared with the UKC organization for membership data purposes.

2. Unofficial transcript (for students only)

3. FIRE presenters should complete the application process on the FIRE website.  

Lodging Support

1. Lodging support: Up to 3 nights of lodging (Wednesday, Thursday, Friday), share the hotel room (2 participants/room) or 50% of the room cost (If you wish not to share a room and use the room by yourself, please let us know and reserve a hotel room by yourself and submit a travel reimbursement provided; the KSEA will only support the half of the hotel room charge; room rate cannot exceed $149/per night plus tax and service charge.)

2. Up to $400 travel support (provided to all oral/poster presenters)

3. 1 meal for Friday Dinner